Turn your AP data into operational intelligence
With Invoicetrack’s embedded analytics layer, Beachwalk, working in the background of your daily AP tasks, enterprise leaders have everything they need to monitor performance, uncover opportunities for improvement and strengthen control over their finance operations, all in real-time.
AP analytics needs more than a dashboard
Every AP automation vendor will offer you a dashboard where metrics like exception rate, cycle time and touchless rate are just a click away. Identifying and visualizing these KPIs used to be the hard part, but not anymore.
Now your next big challenge is identifying the “why” behind the shiny graphs. Here’s why settling for the standard AP analytics dashboard isn’t good enough:
Dashboards flag, they don't diagnose
A dashboard can show Marketing has committed 92% of its software budget by April. It won’t tell you the purchasing behavior behind it, or which suppliers and off-contract buying got you there.
Dashboards report the past, not the commitment
Standard analytics forecast from historical trends. They miss the liability the moment it lands, so cash gets managed on a monthly cycle instead of against live obligations.
Dashboards sample, they don't monitor
Annual sample testing catches the obvious duplicate. It misses the patterns underneath: matching amounts under different numbers, split invoices sitting just below approval limits, vendor-master anomalies.
Beachwalk takes you deeper, to root cause analysis
Our analytics layer closes the gap between the what and the why. When your exception rate climbs or touchless rate slips, Beachwalk gives AP and finance teams the reports to find what is driving these changes.
Here's a closer look at a real month-end scenario playing out right now: a manufacturer processes thousands of PO-based invoices a month across multiple plants, matched against goods receipts. Most match automatically because Invoicetrack reads the invoice description against the PO and its line items, so even invoices lacking a clean line reference usually match on their own. When something slips, the cause is rarely obvious. Here’s how they use Beachwalk:
You spot a dip
Touchless rate dropped in one division this month, and cycle time crept up with it. AP Automation Overview shows the movement in the numbers.
You find where the work is piling up
The automation report shows the dip isn’t spread evenly. AP Automation Improvement shows manual matching climbing on PO invoices from a handful of suppliers, the ones whose invoices arrive without a clean PO line reference.
You see why it can’t match automatically
The invoices name the PO, but not the specific line item, and several lines on those orders look nearly identical so of course, each one is left to a person to match by hand. PO Matching Discovery confirms it’s a reference quality problem in a few suppliers, not a system fault.
You act on it
Workload and Productivity shows how much AP time this is absorbing and which team is bearing the weight of the problem. This means you have something specific to repair: these suppliers, this missing line reference and this much manual effort. The fix is a supplier conversation about invoice formatting, not a workaround inside AP.
Bring your AP numbers. Leave with the why.
Pick the number that’s bothering you – a touchless rate that slipped, exceptions clustered around a few suppliers, cash committed faster than budget. In a 1-2-1 we’ll drill from that headline metric to the invoices behind it, so you see exactly what Beachwalk would tell you about your own AP operation.
From AP reporting to enterprise decision intelligence
Every invoice, approval and supplier interaction is a signal about cash, risk and where the business is spending. Beachwalk starts with the questions AP works through every day, and reveals the ones that drive better decision making upstream.
The questions AP can answer every day with Beachwalk
How is AP performing right now?
What is waiting, blocked or late across the process, with open work, posting outcomes and intake volumes in one view.
Where is automation working, and where isn't it?
Where invoices flow straight through and where manual work remains, down to the matching and verification steps holding it up.
How does the work actually flow?
The real process variants your invoices take, where the bottlenecks are, and how AP effort is distributed across the team.
Where are the compliance and duplicate risks?
PO policy breaches, duplicate-invoice risks and unusual posting behavior, surfaced before they become problems.
Which suppliers are driving exceptions?
Supplier behavior, exception rates and processing performance at vendor level, not just spend.
What does leadership need to see?
A consolidated view of AP performance, workload, automation and compliance in one place.
The questions the same data lets finance ask next
What could you negotiate if you knew exactly how a supplier performs?
Invoice accuracy, dispute frequency, price drift and payment history on one objective view, so supplier conversations run on data, not anecdote.
What happens to cash when every liability is visible the moment it lands?
Payment timing becomes a live decision instead of a monthly run: take the early-payment discounts worth taking, hold the cash that works harder elsewhere.
Where is overspend building before it becomes a problem?
Commitments tracked against budget as they accumulate, so the signal arrives in April, not at year-end.
What would continuous monitoring catch that annual sampling misses?
The patterns underneath: near-duplicates, split invoices sitting under approval limits, vendor-master anomalies.
Manage e-invoicing requirements with greater ease
When a new e-invoicing mandate goes live, your automation rate can drop overnight, and a standard dashboard will show the fall without telling you why. Beachwalk separates the two things that matter: invoices failing because of extraction, and invoices failing because the data isn’t there on the vendor’s side.
It goes further, tying the drop to the mandate date rather than a vague decline in data quality, and shows you which fields are breaking, like a delivery date some vendors bury in the notes section, or a PO reference every supplier labels differently. One is a fix you make while the other is a supplier conversation. Either way, you know exactly where to act instead of guessing.
Interrogate AP performance faster with semantic search
Beachwalk is evolving from a reporting layer into a faster way to interrogate AP performance. Invoicetrack Copilot allows finance teams to ask questions of their invoice data in plain language and get direct answers back.
Instead of searching through reports and filters to find a vendor’s automation drop-off or an unusual GL posting pattern, you ask. Where a dashboard shows what changed, Copilot lets you ask why, and traces the answer back to the underlying invoices and line items.
Strengthen compliance with complete visibility
Beachwalk helps finance teams move beyond compliance reporting and understand the operational causes of policy breaches, approval delays and control exceptions. With process mining, compliance monitoring and drill-down reporting, teams can trace issues back to the underlying invoices, suppliers, workflows and decisions, helping them prove compliance and continuously improve controls.
Trusted by Fortune 500 companies globally
Beachwalk supports AP and finance teams inside some of the world’s largest enterprises across pharmaceuticals, manufacturing, logistics, retail and chemicals, running invoice operations at scale across multiple entities and countries.
“
Invoicetrack transformed how we manage AP across 12 countries. The AI Engine gave us the traceability our auditors had been asking for, and the Beachwalk dashboards mean our GPOs finally have a single view of performance.
— Head of GBS, Global Pharmaceutical Enterprise | 75 countries | 3 shared service centres
FAQs
Got questions? We’ve got answers. If you still can’t find the answer you are looking for, just contact us!
Beachwalk is the embedded analytics and reporting layer of Springtime’s AP automation platform, Invoicetrack. It gives AP leaders drill down visibility from a top-line metric all the way to the individual invoice and line item, so they can see not just what happened in AP, but why.
AP reports can only show you the outcome while AP analytics can show you the cause. For example, a report can show you that your exception rate climbed to 21% last month, while AP analytics can go deeper to reveal that three suppliers in one ERP instance account for most of it.
An AP dashboard shows you outcomes as fixed metrics like exception rate or cycle time. An AP analytics engine lets you investigate why figures are what they are, drilling from a top-line number down through supplier, entity, and processing the individual invoice and line item behind it.
Process mining reconstructs how invoices move through AP by reading the activity your systems already log — received, matched, queried, approved, posted — and comparing the real paths against the designed process. This is important because most teams manage the ideal process, not the one that actually happens, and this difference is where touchless rates quietly stall. For AP teams, the practical goal is process intelligence: seeing which suppliers, entities, and workflow variants drive exceptions, and tracing any metric back to the invoices behind it.
Yes. AP analytics are very good at determining why invoices are not being posted touchlessly, or however your organization chooses to define success. Analytics can reveal which failure types, concentrated in which suppliers, entities, and ERP instances, are stopping invoices from posting.
There are many KPIs that can be tracked to measure performance in AP across several categories including efficiency and automation, exceptions and quality, financial and working capital, and control and compliance. Some specific KPIs include touchless processing rate, cost per invoice, exception rate, and days payable outstanding.
Yes. All data flowing into Invoicetrack is – regardless of the ERP – available in Beachwalk. This means users can view and analyze AP data across multiple business units, geographies, or customer-defined regions in a single, unified view, without needing to reconcile data from separate systems.
Beachwalk reports benchmarking by comparing customer performance against aggregated data from across Invoicetrack’s customer base. Key metrics available for benchmarking today include automation rates – how effectively your team is processing invoices without manual intervention compared to peers – and percentage of stopped documents, which shows how your exception and error rates stack up against similar organizations.
Accuracy and auditability of AI-generated outcomes is an important question. AI model providers themselves do not guarantee the accuracy of every generated output, but there are ways to influence the quality of the output. Our approach centers on two key controls.
Data curation: the AI agent only accesses structured, validated AP data, and by controlling what data the agent can see and query, we control the risk of inaccurate or misleading outputs.
Guardrails and instructions: the agent is configured with explicit rules governing how it interprets and uses the data, which constrains the model’s behavior to AP-relevant patterns and reduces the likelihood of drawing broader, unverified inputs.
Beachwalk is currently included as part of the Invoicetrack subscription. There is no separate license or additional fee required to access the analytics and reporting capabilities.
Considering standard Invoicetrack implementation, analytics and reporting should be available in Beachwalk from Day 2 of go-live.